Privacy Policy

Ecological Health Perspectives Privacy Policy

Current as of: 01 JUL 2021 (V1.0)

Introduction

This privacy policy is to provide information to you, our client, on how your personal information (which includes your health information) is collected and used within our practice, and the circumstances in which we may share it with third parties. 

Why and when your consent is necessary 

When you register as a client of our practice, you provide consent for our Practitioners/Clinicians and practice staff to access and use your personal information so they can provide you with the best possible healthcare. Only staff who need to see your personal information will have access to it. If we need to use your information for anything else, we will seek additional consent from you to do this. 

Why do we collect, use, hold and share your personal information? 

Our practice will need to collect your personal information to provide healthcare services to you. Our main purpose for collecting, using, holding and sharing your personal information is to manage your health. We also use it for directly related business activities, such as financial claims and payments, practice audits and accreditation, and business processes (eg staff training). 

What personal information do we collect? 

The information we will collect about you includes your:

·  names, date of birth, addresses, contact details

·  medical/health information including medical/health history, medications, allergies, adverse events, immunisations, social history, family history and risk factors 

·  Medicare number (where available) for identification and claiming purposes 

·  healthcare identifiers 

·  health fund details.

Dealing with us anonymously 

You have the right to deal with us anonymously or under a pseudonym unless it is impracticable for us to do so or unless we are required or authorised by law to only deal with identified individuals. 

How do we collect your personal information? 

Our practice may collect your personal information in several different ways.

1.  When you make your first appointment our practice staff will collect your personal and demographic information via your registration. 

2.  During the course of providing health services, we may collect further personal information. 

3.  We may also collect your personal information when you visit our website, send us an email or SMS, telephone us, make an online appointment or communicate with us using social media. 

4.  In some circumstances personal information may also be collected from other sources. Often this is because it is not practical or reasonable to collect it from you directly. This may include information from:

·  your guardian or responsible person

·  other involved healthcare providers, such as specialists, general practitioners, allied health professionals, hospitals, community health services and pathology and diagnostic imaging services

·  your health fund, Medicare, NDIS or the Department of Veterans’ Affairs (as necessary). 

When, why and with whom do we share your personal information?

We sometimes share your personal information:

·  with third parties who work with our practice for business purposes, such as accreditation agencies or information technology providers – these third parties are required to comply with APPs and this policy 

·  with other healthcare providers

·  when it is required or authorised by law (eg court subpoenas) 

·  when it is necessary to lessen or prevent a serious threat to a patient’s life, health or safety or public health or safety, or it is impractical to obtain the patient’s consent

·  to assist in locating a missing person

·  to establish, exercise or defend an equitable claim

·  for the purpose of confidential dispute resolution process 

·  when there is a statutory requirement to share certain personal information (eg some diseases require mandatory notification)

·  during the course of providing health services, through eTP, My Health Record (eg via Shared Health Summary, Event Summary).

Only people who need to access your information will be able to do so. Other than in the course of providing health services or as otherwise described in this policy, our practice will not share personal information with any third party without your consent.

We will not share your personal information with anyone outside Australia (unless under exceptional circumstances that are permitted by law) without your consent.

Our practice will not use your personal information for marketing any of our goods or services directly to you without your express consent. If you do consent, you may opt out of direct marketing at any time by notifying our practice in writing. 

Our practice may use your personal information to improve the quality of the services we offer to our clients through research and analysis of our client data. 

We may provide de-identified data to other organisations to improve population health outcomes. The information is secure, clients cannot be identified and the information is stored within Australia. You can let our reception staff know if you do not want your information included. 

How do we store and protect your personal information?

Your personal information may be stored at our practice in various forms (eg as paper records, electronic records, visual records and audio recordings).

Our practice stores all personal information securely (eg electronic format, in protected information systems or in hard copy format in a secured environment. This may include the use of passwords, secure cabinets, confidentiality agreements for staff and contractors. 

How can you access and correct your personal information at our practice?

You have the right to request access to, and correction of, your personal information. Our practice acknowledges patients may request access to their health records. We require you to put this request in writing sent to Ecological Health Perspectives, GPO Box 2095, Goolwa SA 5214 and our practice will respond within a reasonable time. It can generally be expected that a response will be provided within 30 days of receipt of such requests. A fee will be charged for such requests to cover administrative and secure postage costs in providing such records and in meeting such requests.

Our practice will take reasonable steps to correct your personal information where the information is not accurate or up to date. From time to time, we will ask you to verify that your personal information held by our practice is correct and current. You may also request that we correct or update your information, and you should make such requests in writing to Ecological Health Perspectives, GPO Box 2095, Goolwa SA 5214 or via email at clientassist.ehp@gmail.au. 

How can you lodge a privacy-related complaint, and how will the complaint be handled at our practice?

We take complaints and concerns regarding privacy seriously. You should express any privacy concerns you may have in writing. We will then attempt to resolve it in accordance with our resolution procedure. [Complaints can be made in writing to: Senior Clinician, Ecological Health Perspectives, GPO Box 2095 SA 5214 or via telephone: 0402 976 075. Complainants can expect an initial response within 30 days receipt of their complaint, outlining what if any actions have (or will) take place. 

You may also contact the OAIC. Generally, the OAIC will require you to give them time to respond before they will investigate. For further information visit www.oaic.gov.au or call the OAIC on 1300 363 992.

Privacy and our website 

Ecological Health Perspectives do not personally collect private information through their website. However, such information collection in the form of analytics and cookies may take place through the service provided by our website provider: www.GoDaddy.com.au. Please consult our website providers webpage privacy policy for further information and guidance. Such collected information may be presented to our organisation for marketing and guidance purposes, but all data is generally de-identified.

Policy review statement

This privacy policy will be reviewed, and updated as required, on an annual basis from the 01 JUL.